Organize an event in Saint-Martin

Organizing an event in Saint-Martin, whether cultural, sporting, associative or commercial, requires compliance with a regulatory framework guaranteeing the safety of participants and the accessibility of the premises to all, including people with reduced mobility (PRM). The Collectivité de Saint-Martin supports organizers to ensure the smooth running of their events in compliance with current standards.

Last updated November 20, 2024

Steps to Organize an Event

  • Prior declaration : Any event welcoming the public must be declared to the Collectivité, specifying:
  • The type of event (show, fair, sporting event, etc.). The location and date of the event. The expected capacity. The temporary facilities planned (stage, tents, stands, etc.).
  • Risk assessment :
  • Provide a security plan detailing the measures taken to prevent incidents (flow management, emergency exits, fire prevention systems, etc.). Ensure the establishment of a security service or a rescue team in the event of high-traffic events.
  • Compliance with accessibility rules :
  • Arrange spaces to ensure easy access for people with reduced mobility (PRM). Install specific equipment (access ramps, accessible toilets, suitable signage).
  • Authorization to occupy public property (if applicable): For any event organized on public roads or in spaces belonging to the Collectivité, a request for authorization for temporary occupation must be made.

Necessary documents

  • Depending on the type of event, the following documents may be required:
  • A technical file detailing the organization (site plan, safety devices, list of installed equipment).
  • Civil liability insurance covering risks related to the event.
  • Authorization from the prefecture for certain specific events (sporting events, concerts, etc.).

Penalties for non-compliance

Organizing an event without respecting safety and accessibility standards may result in the banning or cancellation of the event, administrative or financial sanctions as well as legal liabilities in the event of incidents.